Invoices
Receive and review vendor invoices against their commitments, match lines to subcontract or PO values, and route them for approval and payment.
Updated June 1, 2026Who this is for:
Open in SyntectonAccountant
Project Manager
Project Admin
Invoices are the bills you receive from subcontractors and suppliers. Each vendor invoice is tied to a commitment (a subcontract or purchase order) and billed against its lines, so you never pay more than what was committed plus approved changes.
Process a vendor invoice
1
Create the invoice
Go to Financial Control → Invoices, click New Invoice, and select the commitment being billed.
2
Enter billed amounts per line
For each commitment line, enter this period’s billed amount. Syntecton shows scheduled value, previously billed, and remaining so you can validate the request.
3
Apply retention
Retention is calculated per the commitment terms. Confirm the retained amount and net payable.
4
Attach backup and route for approval
Attach the vendor’s invoice document and lien waiver, then submit for approval per the project workflow.
Troubleshooting
“Exceeds remaining commitment”
The billed amount is more than the line’s remaining value. Either reduce the amount or process a commitment change order first to increase the line.
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- Contracts (Subcontracts & Purchase Orders)Create commitments — subcontracts and purchase orders — against the budget, manage their lines and change orders, and track committed cost.
- Pay ApplicationsBill the owner against the prime contract schedule of values each billing period, apply retention, and produce the owner pay application.
- Lien WaiversCollect conditional and unconditional lien waivers from subcontractors and suppliers tied to payments, and track which waivers are outstanding.