Pay Applications
Bill the owner against the prime contract schedule of values each billing period, apply retention, and produce the owner pay application.
Updated June 1, 2026Who this is for:
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Project Manager
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A Pay Application is your periodic billing to the owner. It bills against the prime contract’s schedule of values for a defined billing period, applies retention, and produces the owner-facing application for payment.
Create a pay application
1
Start the application
Go to Financial Control → Pay Applications and click New Pay App. Select the billing period.
2
Enter work completed
For each SOV line, enter work completed this period (as a percent or amount). Stored materials can be billed separately where allowed.
3
Review retention and totals
Retention is applied per contract terms. Review the period total, retention held, and net amount due.
4
Submit and generate the application
Route for internal approval, then generate the formatted application for the owner. Once paid, record the owner payment to keep cash position accurate.
Troubleshooting
Billing exceeds the scheduled value
You can’t bill more than a line’s scheduled value. If scope grew, post a prime change order to add to the SOV first.
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